How board meetings are conducted has an impact on how efficient and informative the discussions are. It is essential to establish clear expectations of the manner in which meetings are conducted and how they are conducted.
In general meetings of boards should not be dominated by reading from reports. Instead committee chairs should go over their reports ahead of time and present them during the meeting. The board should then be able to examine each report, and the information contained in it within the context of the company’s overall goals.
Board members should be able to speak freely and freely in order to have productive conversations. But, this also means they must respect the rights of others to speak at their own pace. While there are exceptions interfering with other board members is generally thought to be unacceptable.
It is a common error to bring the topic or issue to discuss without a clear idea of what the board must be doing. This can cause the discussion to feel a bit stale and unproductive. Instead, start with a general plan of actions and let everyone discuss the pros and cons of each idea.
Having a board secretary or another knowledgeable person to take notes during meetings can assist in ensuring that crucial information is not lost. It is crucial to clearly communicate how the board will take its decisions, whether via consensus or by voting and who is accountable for the preparation of the minutes.
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